VUMC: SPRC Committee
Head Image

Staff Parish Relations Committee

There shall be elected annually by the charge conference in each local church a committee on pastor (staff)-parish relations (SPRC) who are professing members of the local church or charge or associate members. People serving on this committee must be engaged in and attentive to their Christian spiritual development so as to give proper leadership in the responsibilities with which the committee is entrusted.

In conducting its work, the committee shall identify and clarify its values for ministry. It shall engage in biblical and theological reflections on the mission of the church, the primary task, and ministries of the local church.

The committee shall reflect biblically and theologically on the role and work of the pastor and staff as they carry out their leadership responsibilities. The committee shall assist the pastor and staff in assessing their gifts, maintaining health holistically and work-life balance, and setting priorities for leadership and service. It is the responsibility of the committee to communicate with the committee on nominations and/or church council when there is a need for other leaders or for employed staff to perform in areas where utilization of the gifts of the pastor and staff proves an inappropriate stewardship of time.

The SPRC shall be composed of not fewer than five nor more than nine persons representative of the total charge. One of the members shall be a young adult and one member may be a youth. In addition, the lay leader and a lay member of the annual conference shall be members. No staff members or immediate family member of a pastor or staff member may serve on the committee, Only one person from an immediate family residing in the same household shall serve on the committee.

In order to secure experience and stability, the membership shall be divided into three classes, one of which shall be elected each year for a three-year term. The lay member of the annual conference and the lay leader are exempt from the three-year term. Members of the committee shall be able to succeed themselves for one three-year term.

The committee shall meet at least quarterly. It shall meet additionally at the request of the bishop, the district superintendent, the pastor, any other accountable to the committee, or the chairperson of the committee. The committee shall meet only with the knowledge of the pastor and/or the district superintendent. The pastor shall be present at each meeting of the committee on staff-parish relations except where he or she voluntarily excuses him/herself.

The committee may meet with the district superintendent without the pastor or appointed staff under consideration being present. However, the pastor or appointed staff under consideration shall be notified prior to such meeting with the district superintendent and be brought into consultation immediately thereafter.

The SPRC shall meet in closed session, and information shared in the committee shall be confidential.

The duties of the committee shall include the following:

To encourage, strengthen, nurture, support, and respect the pastor and staff and their family(s);
To promote unity in the church;

To confer with and counsel the pastor and staff on the matters pertaining to the effectiveness of ministry, relationships with the congregation, the pastor’s health and self-care, conditions that may impede the effectiveness of ministry, and to interpret the nature and function of the ministry;

To confer with, consult, and counsel the pastor and staff on matters pertaining to priorities in the use of gifts, skills, and time and priorities for the demands and effectiveness of the mission and ministry of the congregation;

To provide evaluation at least annually for the use of the pastor and staff in an ongoing effective ministry and for identifying continuing educational needs and plans;

To communicate and interpret to the congregation the nature and function of ministry in The United Methodist Church regarding open itinerancy, the preparation for ordained ministry, and the Ministerial Education Fund;

To develop written job descriptions and titles for staff members in cooperation with the pastor;

To consult with the pastor and staff concerning continuing education, work-life balance, dimensions of personal health and wellness, and spiritual renewal, to arrange with the church council for the necessary time and financial assistance for the attendance of the pastor and/or staff at such continuing education, self-care, and spiritual renewal events as may serve their professional and spiritual growth, and to encourage staff members to seek professional certification in their fields of specialization;

To enlist, interview, evaluate, review, and recommend annually to the charge conference lay preachers and persons for candidacy for ordained ministry.

To confer with the pastor should it become evident that the best interests of the charge and pastor will be served by a change of pastor;

To recommend to the church council, after consultation with the pastor, the professional and other staff positions needed to carry out the work of the church;

To educate the church community on the value of diversity od selection in clergy and lay staff and develop a commitment to same;

To consult on matters pertaining to pulpit supply, proposals for compensation, travel expense, vacation, health and life insurance, pension, housing, and other practical matters affecting the work and families of the pastor and staff. The committee will follow up to assure timely resolution of parsonage problems affecting the health of the pastor and family. The chairperson of the committee on staff-parish relations, the chairperson of the board of trustees, and the pastor shall make an annual review of the church-owned parsonage to assure proper maintenance and to give immediate resolution to parsonage issues affecting the family’s health and well-being;

To encourage, monitor, and support clergy and lay staff pursuit of health and wholeness.

Member Class Of
Dorothy Schultz 2017
Calista Eyman 2017
John Burnam 2017
Kim Warner 2018
Mandy Pearson 2018
Robert Garrison II 2018
Eric Miller, Chairperson 2019
Les Vaughan 2019
Ken Williams 2019
Al Schumacher, Lay Member to Annual Conference 2020
Gene Schwarm, Lay Leader 2019



    No Documents





  • Meets about four times per year.
  • Members are structured into three classes of three
  • All members shall be members of the church
First United Methodist Church of Vandalia :: 618.283.3684